Description:
Are you confident your organization is in full compliance with Federal immigration laws, or are you at risk for being assessed costly fines, or worse, for potential violations?
For many employers, Form I9 compliance has become one of the most overlooked — and most dangerous — areas of workplace compliance. Federal immigration enforcement activity has intensified dramatically, and employers across industries are once again finding themselves under the microscope. An ICE Notice of Inspection does not come with weeks to prepare. It comes with a recently re-affirmed strict three-business-day deadline to produce your I9 forms, and by then it can often be too late to fix years of compliance errors and omissions.
What makes this especially alarming is that external audits consistently reveal staggering error rates (currently 76% of paper I9s contain at least one fine-able error) in employer I9 records. Missing signatures, incomplete reverifications, outdated forms, remote hire mistakes, improper document review procedures, and inconsistent retention practices are exposing organizations to significant liability. And these are not harmless paperwork issues. Civil penalties can exceed tens of thousands of dollars per violation, while patterns of noncompliance can increase the costs of violations and may trigger expanded investigations, operational disruption, reputational damage, and even criminal scrutiny in extreme cases.
Course Objectives:
- What is Form I-9 and who must comply?
- Employer and employee responsibilities when completing Form I-9
- Exceptions for completing and retaining Forms I-9
- Common Form I-9 errors and the updated categories of violations
- Procedures for correcting errors & omissions
- The final ruling that increases the automatic extension period of employment authorization and/or Employment Authorization Documentation
- Use of electronic signatures in the I9 process
- I9 Documentation verification procedures for remote workers
- Form I-9 retention rules
- Form I-9 Internal and External Audits
- Weathering the potential for an “ICE storm” – ICE audits are drastically on the rise!
- Fines currently range from hundreds to thousands of dollar per form
- The process of conducting self-audits
- ICE Enforcement Audits
- 3-day production of I9 timelines have been reaffirmed
- Inspection Notices & their meanings
- Consequences of non-compliance
- The E-Verify system
- DHS-authorized remote I9 verification is now permanent only for E-Verify users in good standing
- E-Verify is NOT a substitution for the I9 process
- E-Verify rules & procedures
Why Should You Attend:
The process of completing, storing, and properly disposing of I-9s can be daunting. The current Administration is strongly focused on immigration enforcement, and the chances of your organization being audited are higher than ever.
This session is designed to help employers understand exactly where the greatest risks exist — and what organizations must do now to protect themselves before ICE arrives at the door. We will examine current enforcement trends, break down the most common and costly I-9 errors, discuss what happens during an audit, and outline practical strategies for building a defensible compliance program that can withstand federal scrutiny.
Whether you are in HR, payroll, operations, legal, compliance, or leadership, this webinar will provide actionable guidance to help your organization move from reactive panic to proactive preparedness. Because in today’s enforcement environment, hoping your I-9s are compliant is no longer a strategy.
Who Will Benefit:
- Senior Leadership
- Human Resources Directors, Managers & Representatives
- Operations Professionals
- Compliance Professionals
- Recruiting Professionals
- Managers & Supervisors
- Employees
Ask your question directly from our expert during the Q&A session following the live event.
